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Organisation and Tasks of Danmarks Nationalbank |
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At the end of 2003 Danmarks Nationalbank had 584 employees, equivalent to 544 full-time positions. Danmarks Nationalbank's objectives and values
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Box 15
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The Committee of Directors
The Committee of Directors has seven members. The two members of the Board of Directors appointed by the Royal Bank Commissioner are permanent members. On the election of the other five members of the Committee of Directors, it is customary for the Board of Directors to elect two MPs representing the government and the opposition parties, respectively. The Committee of Directors usually meets ten times a year. The Committee of Directors of Danmarks Nationalbank as of 1 March 2004 is shown in Box 16.
Board of Governors
The Board of Governors has three members. The governors are charged with the day‑to‑day management of Danmarks Nationalbank and are responsible for the formulation and ongoing adjustment of monetary policy. As Governor by Royal Appointment Ms. Bodil Nyboe Andersen is Chairman of the Board of Governors. The two other members, who are appointed by the Board of Directors on the recommendation of the Committee of Directors, are Mr. Torben Nielsen and Mr. Jens Thomsen.
Auditors
The appointed external auditors of Danmarks Nationalbank are State‑ Authorised Public Accountant Mr. Bjarne Fabienke and State‑Authorised Public Accountant Mr. Svend Ørjan Jensen.
Danmarks Nationalbank has 15 departments, cf. the organisation chart on p. 95. The tasks of the individual departments are as follows:
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Number, staff groups, seniority, age, etc.
At the close of 2003 Danmarks Nationalbank had 584 employees, equivalent to 544 full‑time positions. In 2003, 23 new employees joined the bank, and 40 left, 16 of whom retired. This is equivalent to a staff turnover rate of 6.7 per cent.
Academic staff make up the largest staff group at Danmarks Nationalbank, cf. Table 8, followed by bank staff and IT/clerical staff. The craftsmen/technicians and service staff groups are each a little smaller.
44 per cent of the staff are women and 56 per cent are men. The proportion of women in managerial positions[1] is 15 per cent. Age and gender distributions are shown in Chart 29.
| Distribution by age and gender |
Chart 29
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Staff development
Great importance is attached to the ongoing professional and personal development of the staff. This is the joint responsibility of the management and the employees and is achieved via ongoing assessments of day-to-day work, further and supplementary education and training, as well as via internal job rotation. A key element in the professional and personal development is the annual employee appraisal interviews. Furthermore, it is possible for employees to take leave to work for international institutions and at the close of 2003, 13 employees had taken leave of this type.
The bank's expenditure on courses and supplementary training was kr. 9.8 million in 2003, which is an increase of kr. 0.6 million from 2002. The expenditure is equivalent to 4 per cent of the payroll costs. More than ever, the expenditure is devoted to the professional development of the staff related to their day-to-day work. Three quarters of the amount is used for this purpose. The remainder is primarily devoted to personal development courses and managerial courses.
In 2003 professional courses held by internal instructors were further developed so that the specialist skills of in-house staff in a number of areas are applied to further training.
The bank offers financial support of the employees' broader-based training and education outside working hours related to the daily work, e.g. graduate diplomas in economics and business as well as language and IT courses.
Decentralised promotion system
With effect from 1 January 2004 a new decentralised promotion system is implemented, whereby decisions on appointments and promotions up to and including the first salary bracket for advisers are taken solely by the management of the individual departments. In the previous system all recommendations were to be approved by the Board of Governors.
The appropriations for decentralised promotions in the departments are set for a period of three years.
Job rotation scheme
In 2003 the previous rule-governed rotation scheme according to which academic and bank staff changed work areas 1-2 times within the first five years of employment was replaced by an internal job rotation scheme.
Vacancies at the bank are now advertised internally, and employees with relevant qualifications may apply. The objective of the new scheme is to increase transparency regarding job changes at the bank and to create opportunities for changing work areas after a number of years at the bank. Moreover, to an increasing extent the scheme allows specialists and employees who do not wish to rotate to stay within their chosen work area. However, importance is attached to the employees gaining broad-based experience.
Absence due to illness
In 2003 absence due to illness, including long-term absence, was an average of 6.0 days per employee compared to 7.5 days in 2002. An ongoing effort is made to focus on absence due to illness, e.g. via follow-up and interviews with employees affected by long-term or recurring absence due to illness.
Salary and employment conditions
All employees of Danmarks Nationalbank except those employed by the Banknote Printing Works and senior managers are subject to a collective agreement between Danmarks Nationalbank and the Staff Association of Danmarks Nationalbank. The collective agreement based on the terms and conditions prevailing in the financial sector was renegotiated in 2003 for a period of two years. As part of the agreement a small proportion of the payroll funds is allocated to decentralised pools for appreciation of employees' special efforts in the individual departments.
The managers' agreement was also renegotiated in 2003.
Employees of the Banknote Printing Works are subject to a collective agreement between Danmarks Nationalbank and the Industry Sector of the Union of Commercial and Clerical Employees in Denmark (HK). This agreement is to be renegotiated in 2004.
New edition of Danmarks Nationalbank's website with new statistics database
In February 2003 Danmarks Nationalbank implemented a new and more user-friendly edition of the website. The previous edition was from 1998.
In October the website was supplemented with a new financial statistics database with time series. The database content will be expanded on an ongoing basis to include all financial statistics published by Danmarks Nationalbank.
Monetary Policy in Denmark, 2nd edition
In June 2003 Danmarks Nationalbank published a new edition of the book "Monetary Policy in Denmark". The book offers a comprehensive presentation of the Danish approach to monetary policy and of the relation between monetary policy in theory and practice. The first edition was published in 1999.
Danmarks Nationalbank
In July 2003 Danmarks Nationalbank published "Danmarks Nationalbank" that shows the Danmarks Nationalbank building inside and out. The history of the building and of its architect, Arne Jacobsen, is told in pictures with explanatory captions.
Mona a quarterly model of the Danish economy
In November 2003 Danmarks Nationalbank published the book "Mona a quarterly model of the Danish economy". The quarterly economic model, Mona, developed by Danmarks Nationalbank, is used for forecasts of the Danish economy and other economic calculations. The book describes and assesses the Mona model.
Financial Management at Danmarks Nationalbank
The book "Financial Management at Danmarks Nationalbank" was published in January 2004. The book describes Danmarks Nationalbank's portfolio management, including management of financial risks. In recent years the principles of financial management have changed significantly, and the development process is ongoing.
Use of banknotes as illustrations
Danmarks Nationalbank has published the booklet "Use of Banknotes as Illustrations" which provides guidelines for the use of banknote design and for printed and electronic reproduction in advertisements, etc. This is a revised edition of a similar booklet published in 1997. The booklet is distributed to professionals within the graphic industry and other interested parties and is available on Danmarks Nationalbank's website under Notes and coins.
New data collection method for compilation of the balance of payments
In cooperation with Statistics Denmark Danmarks Nationalbank is in the process of amending the method of collecting data for the compilation of Denmark's balance of payments and capital balance.
The adjustment means that from 2005 companies must report data directly to Danmarks Nationalbank and Statistics Denmark instead of via a bank under the current system. The number of reporting companies will be reduced from 25,000 to approximately 2,500.
Danmarks Nationalbank will collect data on financial transactions and accounts as well as investment income vis-à-vis abroad, whereas Statistics Denmark will collect data on external trade of goods and services as well as transfers.
Renovation of Danmarks Nationalbank's roof
In 2003 Danmarks Nationalbank initiated extensive renovation of the roof of the building. The building was constructed in the period 1965-1978, and the roof is a multi-level flat roof, which has given leakage problems from time to time. After renovation the roof will have as few different levels as possible. Concurrently with the roof renovation ventilation systems, soil pipes and water pipes are replaced.
Inspection by the Danish Data Protection Agency
In the spring of 2003 the Danish Data Protection Agency inspected Danmarks Nationalbank. The purpose of the inspection was to examine the bank's handling of sensitive and confidential personal information. The Danish Act on Processing Data affects a number of Danmarks Nationalbank's functions. Danmarks Nationalbank thus seeks to ensure that the Danish Act on Processing Data and the provisions of the Executive Order on security are complied with in all departments of the bank. The inspection by the Danish Data Protection Agency did not result in any material observations.
New accounting and financial control system
As an element of the modernisation and standardisation of Danmarks Nationalbank's administration systems two new IT systems were implemented in 2003. Both are offered as standard solutions by Bankernes EDB Central (BEC). Axapta is the bank's new accounting and financial control system used for financial reporting, credit management with electronic invoice processing as well as for the bank's internal cost and budget control. BEC's Fondssystem (securities system) is the bank's new settlement and bookkeeping system for the bank's portfolio of foreign securities.
Danmarks Nationalbank's system for management and compilation of financial risks
In 2003 Danmarks Nationalbank implemented a new system to manage and compile financial risks. The system daily compiles risk and market value of Danmarks Nationalbank's portfolios, i.e. the foreign exchange reserve and the portfolio of domestic securities. In addition, the system calculates key indicators for the central government's assets and liabilities administered by Danmarks Nationalbank.
Security and IT security
The overall planning of the bank's general and IT security has been restructured in the last few years. For example, new policies and guidelines have been introduced based on international standards. Furthermore, reviews, revision and risk assessment of existing procedures at Danmarks Nationalbank have been initiated.
Operational risk
Operational risk is the risk of financial loss and loss of reputation resulting from inadequate or failed internal processes, people and systems, or from external events. Managing operational risks has long been an element of Danmarks Nationalbank's business. However, as more and more work processes are supported by IT, with the potential for disruptive system failures, and as financial instruments have become increasingly more sophisticated, with the risk of mismanagement and fraud, the focus on operational risk has increased.
In 2003 Danmarks Nationalbank implemented and further developed a framework for operational risk management in all of Danmarks Nationalbank's business areas. The framework comprises overall requirements and in-depth guidelines regarding use of risk assessment model, preparation of procedures, plans for business continuity, physical security and IT security. IT systems have been introduced to support the implementation. Routines for closer monitoring of operational risks, including centralised compilation and reporting of residual risks and their potential significance to Danmarks Nationalbank remain to be developed.
Danmarks Nationalbank's purchase of shares in PBS
In connection with the merger in 2001 between Danske Bank and RealDanmark, Danske Bank made a commitment to the Danish Competition Authority to reduce its total interest in the PBS Group to 25.9 per cent. For Danmarks Nationalbank it is important to preserve the shared, open infrastructure in the area of payment systems. Thus, in December 2002 Danmarks Nationalbank agreed to purchase 17.7 per cent of the shares in PBS Holding A/S from Danske Bank. The purchase was subject to a number of conditions, including the approval by the competition authorities. These conditions have been met, and the purchase was completed as of 30 June 2003.
Termination of shareholders' agreement concerning Grønlandsbanken
As from 1 January 2004 the three major shareholders in Grønlandsbanken, Danske Bank, the Nuna Foundation and Danmarks Nationalbank, decided to terminate the shareholders' agreement concluded in 1998. The shareholders' agreement contained a provision regarding pre-emptive rights for the other shareholders, if shareholders wished to sell their shares, and sale to a third party depended on this party's acceptance of the shareholders' agreement. After the termination of the shareholders' agreement there are no restrictions on the negotiability of the shares.
As of 1 March 2004 Danmarks Nationalbank is represented on the following committees, etc.:
As part of the international foreign‑exchange and monetary‑policy cooperation Danmarks Nationalbank participates in a number of committees, sub‑committees and working groups, of which the most significant are:
The European Union, EU
The European Central Bank, ECB
Danmarks Nationalbank participates partly in the following ECB committees where EU central banks outside the euro area have access:
The International Monetary Fund, IMF
Organisation for Economic Cooperation and Development, OECD
The primary purpose of Danmarks Nationalbank's Anniversary Foundation is to extend financial support to decorative art, architecture and design, although applications relating to music and dance are also taken into account. When considering applications, the Board of the Foundation attaches great importance to quality as well as support to new and future-oriented artistic projects.
Danmarks Nationalbank's Anniversary Foundation was established in connection with the bank's 150th anniversary in 1968, when kr. 15 million was given to the Foundation. This sum has been supplemented several times, and the paid-up capital, which is placed in bonds, amounted to kr. 85 million at the end of 2003.
On 1 March 2004 the Board of the Foundation comprised Governor Bodil Nyboe Andersen (Chairman), Professor Hans E. Zeuthen (Deputy Chairman), the architect Merete Ahnfeldt-Mollerup, the ceramist Karen Bennicke, the museum director Bodil Busk Laursen and the attorney-at-law Per Magid.
The Board meets four times a year to award grants. In 2003, 1,237 applications were considered and 197 grants totalling kr. 5.8 million were awarded.
In September 2003 the Foundation awarded an honorary grant of kr. 100,000 to the glass artist Finn Lynggaard. In that connection an exhibition of selected works by Finn Lynggaard opened in the lobby of the bank.
Danmarks Nationalbank has seven guest apartments at Nyhavn 18 which are made available to foreign scientists and artists. Residence in the guest apartments is free and granted for periods of three to twelve months. In 2003 the guest apartments were allocated to 10 visitors.
The committee formed to advise on the allocation of the apartments consists of Professor Ole Feldbæk (Chairman), Dr. Else Marie Bukdahl and Professor Søren-Peter Fuchs Olesen.
In 2003 the Board of the Erik Hoffmeyer Travel Grant Foundation awarded two travel grants of kr. 35,000 each to the author Ida Jessen and the artist Mahmoud Alibadi. Ida Jessen is Master of Arts in literary history and media sciences and has written short stories, novels and children's books. Mahmoud Alibadi was educated at the academy of fine arts in Baghdad and has received further training in graphics and digital media in Denmark. Mahmoud Alabadi works with visual art, installation art and multimedia art and has held several exhibitions.
The Erik Hoffmeyer Travel Grant Foundation was established by the Board of Directors of Danmarks Nationalbank in 1995 as a tribute to Mr. Erik Hoffmeyer for 30 years' outstanding service as Chairman of Danmarks Nationalbank's Board of Governors. The establishment and objective of the Foundation are described in the 1995 Annual Report.
The Board of the Travel Grant Foundation comprises Professor Hans E. Zeuthen (Chairman), former Governor Erik Hoffmeyer and former Chief Rabbi Bent Melchior.
[1] Defined as at least Assistant Head of Division.